Community Grants Scheme

Hereford City Community Grant Funding Scheme

Criteria for Community Grant Funding

Hereford City Council has a limited budget to make discretionary community grants, from £50 up to a maximum of £3,000, to local community organisations, charities, clubs, societies and groups based in the Parish of Hereford City in any one financial year.

As the PARISH COUNCIL for the City of Hereford the money the City Council raises from the precept is raised from the Council Tax collected from the residents within the City of Hereford. Any grant award must be to the benefit of the City or the residents who live within the City boundaries.

*Occasionally the committee may consider awarding a larger grant up to a maximum of £10,000 for the delivery of a project in line with one of the objectives within the Hereford City Community Led Plan or where significant collated data and evidence from community consultation can be provided to show that this service or project is needed. Evidence of public consultation with residents from within the City of Hereford must be included to support and validate a larger grant application.

Activities subject to an application for a grant MUST be for the benefit of the residents within the Parish of Hereford City, improving areas within the City or the City itself.

Applications are considered at specific grants meetings held by the Community Development Committee and these dates can be found here.

Any organisation who is submitting a grant application must ensure they have a representative available to attend the meeting at which their grant application is being considered. Meetings are held in the Town Hall, Hereford, HR1 2PJ normally on a Monday. You will be notified the week before the meeting as to your allotted presentation time.

Due to the age, architecture and listing of the Town Hall the committee room is inaccessible for wheelchair users so please ensure you notify the Deputy Town Clerk of any mobility needs when submitting your grant application, so arrangements can be made to use an alternative meeting room.

All applications must be received a MINIMUM of three weeks prior to a meeting considering grant funding. Failure to do this will result in the application being taken to the subsequent grant meeting.

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ALL ORGANISATIONS APPLYING FOR A GRANT:

1.Must be properly constituted and non-profit making.

2.Must be properly managed, hold regular meetings and have audited accounts.

3.Must comply with disability discrimination legislation, equal opportunities and race equality and must be open to all sections of the community (accepting that some projects or services may be focussed on certain sections of the community e.g. young people, people with disabilities).

4.Must submit up to date accounts, balance sheet, a breakdown of charges and costs for the project or service and details of membership fees (if applicable) or in the case of a new organisation, evidence of a business plan.

5.Must show evidence and results of their own fundraising efforts and/or other sources of funding have applied to and the outcome to date.

6.Must show local community involvement and support.

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GRANTS WILL NOT BE AWARDED:

1.to individuals

2.for projects/services covered by other statutory bodies

3.for political or religious activities

4.for travel/volunteer expenses

5.for salaries/fees/payments of any kind to an individual

6.for equipment for personal use of any one individual in an organisation, Charity or group

7.in retrospect

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Organisations, charities or groups will only be awarded up to a maximum of £3,000 in any one financial year. i.e. you may apply for a grant on more than one occasion in any financial year, but the total sum of all applications submitted from one organisation, charity or group should not exceed £3,000.

Any spend or event taking place prior to approval of the application will be disregarded.

All grant recipients must publicise the support of Hereford City Council in any or all of the following ways: publicity material, press, social media, website and/or any other suitable form such as a plaque or board.

Applicants must NOT use of the grant award for anything except for the purpose for which it was approved. Should an organisation wish to amend what they wish to spend the grant award on they must apply in writing to Hereford City Council and wait for approval.

All grant recipients will be required to complete a GRANT COMPLETION FORM within six months of spending their grant award. Failure to submit a grant completion form for a grant award will invalidate any future grant applications.

Hereford City Council will consider every grant and award funding on merit. Should you be unsuccessful in securing grant funding at one time it will not be detrimental to any future grant application.

Each grant application should demonstrate how it will either complement the Activity Blocks set out by Hereford City Council.

ACTIVITY BLOCK 1
Improving the look and feel of the City – investing in local neighbourhoods as well as the City Centre.

ACTIVITY BLOCK 2
Improving the Cultural life of the city and the connection that people have with their Heritage.

ACTIVITY BLOCK 3
Improving the capacity of local communities to do things for themselves – supporting local groups and investing in community facilities.

ACTIVITY BLOCK 4
Improving the sustainability of the City – including encouraging activities that will reduce the carbon footprint of the City.

Should you have any enquiries about the Community Grant Funding Scheme or require any assistance with completing your application, please contact the Deputy Town Clerk, Tracy Morriss, on 01432 260456 or by email tracy@herefordcitycouncil.gov.uk

tracy@herefordcitycouncil.gov.uk

 

Hereford City Communities in Bloom

This ‘Hereford City Communities in Bloom’ grant application form is for grants of up to £200-00 towards community floral projects to enable groups to purchase basic start up equipment or plants for their floral projects scheme.
The scheme is open to community groups, schools, care/residential homes or other constituted not for profit groups who wish to plant a floral display on a community open space within the City.
CRITERIA
• You must have registered for one of the RHS ‘IN BLOOM’ schemes. i.e It’s Your Neighbourhood The schemes are free to join.
• You must identify the area to be planted for floral impact within the City and/or their project idea.
• You must identify the cost of the project.
• You must provide a copy of your group’s public liability insurance or a quote for the same. RHS insurance can be purchased at a cost of £70 or £86 per annum to cover your project.
• Groups can apply for up to £200 towards plants and/or planting equipment such as trowels, forks, hoes etc and/or public liability insurance up to £75.

Please return your form, duly completed and including all documentation, evidence and quotes to validate your application to:

Tracy Morriss, Deputy Town Clerk,
Hereford City Council, Town Clerk’s Office, Town Hall, HEREFORD, HR1 2PJ or via email to tracy@herefordcitycouncil.gov.uk

Further details of the documentation, evidence and quotes that need to be submitted to validate an application can be found on page 17 of the grant application form.