General Criteria for Community Grant Funding

Hereford City Council has a limited budget to make discretionary community grants, from £50 up to a maximum of £3,000, to local community organisations, charities, clubs, societies and groups based in the Parish of Hereford City in any one financial year.
(Occasionally the committee may consider awarding a larger grant for delivery of a project in line with one of the objectives within the Hereford City Community Led Plan or where there is significant collated data and evidence from community consultation showing that this service or project is needed. Evidence of public consultation with residents from within the City of Hereford and the relevant collated data to support the project/service delivery must be included to support an application for a project or service which is not included as an objective within the Hereford City Community Led Plan.)
Activities subject to an application for a grant must be for the benefit of the residents within the Parish of Hereford City.
Applications are considered at the routine meetings of the Community Development Committee which are held on a Tuesday evening once every six weeks. The committee will receive up to a maximum of three grant applications at any one committee. Should more than three applications be received for any one meeting applications will be considered on a first come first served basis with additional applications being rolled over to the next meeting of the committee. Presentations to these meetings will be received at the Town Hall, Hereford, HR1 2PJ Dates of these meetings can be found on the Hereford City Council website
All applications must be received a minimum of three weeks prior to a Community Development Committee Meeting considering grant funding. Failure to do this will result in the application being taken to the subsequent Community Development Committee Grant Awards meeting.
All applicants are required to have a representative at the meeting of the committee at which their application is being considered. You will be notified the week before the meeting as to your allotted presentation time. Due to the age, architecture and listing of the Town Hall the committee room is inaccessible for wheelchair users so please ensure you notify the Community Development Officer of any mobility needs when submitting this application so arrangements can be made to use and alternative meeting room.

All organisations applying for a grant:
1.Must be properly constituted and non-profit making.
2.Must be properly managed, hold regular meetings and have audited accounts.
3.All projects must comply with disability discrimination legislation, equal opportunities and race equality and must be open to all sections of the community (accepting that some projects or services may be focussed on certain sections of the community e.g. young people, people with disabilities).
4.Will have to submit up to date accounts, balance sheet, a breakdown of charges and costs for the project or service and details of membership fees (if applicable) or in the case of a new organisation, evidence of a business plan.
5.Will have to show evidence and results of their own fundraising efforts and/or other sources of funding and what other organisations they have applied to and the outcome to date.
6.Will have to show local community involvement and support.

2.for projects covered by other statutory bodies
3.for political or religious activities
4.for travel/travel expenses
5.for salaries/fees/payments to individuals
6.for equipment for personal use of any one individual in an organisation, Charity or group retrospect

Organisations, charities or groups will only be awarded up to a maximum of £3,000 in any one financial year. i.e. you may apply for a grant on more than one occasion in any financial year but the total sum of all applications submitted from one organisation, charity or group should not exceed £3,000.
Any spend or event taking place prior to approval of the application will be disregarded.
All grant recipients will be required to publicise the support of Hereford City Council on publicity material.
Applicants must not change the use of the grant award and must spend the grant on the purpose for which it was approved unless otherwise agreed in writing by Hereford City Council.
All grant recipients will be required to complete a Project Report within three months of spending their grant.
Hereford City Council will consider every grant and award funding on merit. Should you be unsuccessful in securing grant funding at one particular time it will not be detrimental to any future grant application.
Each Grant application should demonstrate how it will either complement the Activity Blocks or elements within Hereford City’s Community Led Plan. Details of which can be found on the Hereford City Council website

The activities blocks are as listed below:
•Improving the look and feel of the City – investing in local neighbourhoods as well asthe City Centre
•Improving the Cultural life of the city and the connection that people have with theirHeritage
•Improving the capacity of local communities to do things for themselves – supportinglocal groups and investing in community facilities
•Improving the sustainability of the City – including encouraging activities that willreduce the carbon footprint of the City

Should you have any enquiries about the Community Grant Funding Scheme or require any assistance with your application, please contact the Civic and Community Development Officer, Tracy Morriss, on 01432 260456 or by email

To download or view the application forms and criteria for the Grants Scheme, click HERE