Step 1 of 17 5% COMMUNITY GRANT FUNDING 2020 – 2021 NAME OF APPLICANT ORGANISATIONTITLE OF PROJECTTOTAL AMOUNT OF GRANT REQUESTED FROM HEREFORD CITY COUNCIL: Follow the City Council on Twitter: @HfdCityCouncil or keep up with the latest news on facebook: HerefordCityCouncil Hereford City Council Policy for Community Grant Funding Hereford City Council has a limited budget to make discretionary community grants, from £50 up to a maximum of £3,000, to local community organisations, charities, clubs, societies and groups based in the Parish of Hereford City in any one financial year. As the PARISH COUNCIL for the City of Hereford the money the City Council raises from the precept is raised from the Council Tax collected from the residents within the City of Hereford. Any grant award therefore must be to the benefit of the City or the residents who live within the City boundaries. Occasionally the committee may consider awarding a larger grant up to a maximum of £10,000 for the delivery of a project in line with one of the objectives within the Hereford City Community Led Plan or where significant collated data and evidence from community consultation can be provided to show that this service or project is needed. Evidence of public consultation with residents from within the City of Hereford must be included to support and validate a larger grant application. Activities subject to an application for a grant MUST be for the benefit of the residents within the Parish of Hereford City, improving areas within the City or the City itself. Submitted applications are considered at specific grants meetings held by the Community Development Committee and these dates can be found on the City Council website Here Any organisation who is submitting a grant application must ensure they have a representative available to attend the meeting at which their grant application is being considered. Meetings are held in the Town Hall, Hereford, HR1 2PJ normally on a Monday. You will be notified the week before the meeting as to your allotted presentation time. Failure to attend the meeting at which your grant is due to be considered will mean your application will be deferred to the next grants meeting of the committee. All applications must be submitted a MINIMUM of three weeks prior to a meeting considering grant funding. Failure to do this will result in the application being taken to the subsequent grant meeting. Incomplete applications will be deferred until all the relevant information required has been received. If you need support in completing a comprehensive application please contact the Deputy Town Clerk to arrange a meeting. Due to the age, architecture and listing of the Town Hall the committee room is inaccessible for wheelchair users so please ensure you notify the Deputy Town Clerk of any mobility needs when submitting your grant application, so arrangements can be made to use an alternative meeting room. ALL ORGANISATIONS APPLYING FOR A GRANT: 1. Must be properly constituted and non-profit making. 2. Must be properly managed, hold regular meetings and have audited accounts. 3. Must comply with disability discrimination legislation, equal opportunities and race equality and must be open to all sections of the community (accepting that some projects or services may be focused on certain sections of the community e.g. young people, people with disabilities). 4. Must submit up to date accounts, balance sheet, a breakdown of charges and costs for the project or service and details of membership fees (if applicable) or in the case of a new organisation, evidence of a business plan. 5. Must show evidence and results of their own fundraising efforts and/or other sources of funding they have applied to and the outcome to date. 6. Must show local community involvement and support. GRANTS WILL NOT BE AWARDED: 1. to individuals. 2. for projects/services covered by other statutory bodies. 3. for political or religious activities. 4. for travel/volunteer expenses 5. for salaries/fees/payments of any kind to an individual. 6. for equipment for personal use of any one individual in an organisation, Charity or group 7. in retrospect Organisations, charities or groups will only be awarded up to a maximum of £3,000 in any one financial year. i.e. you may apply for a grant on more than one occasion in any financial year but the total sum of all applications submitted from one organisation, charity or group should not exceed £3,000. Any spend or event taking place prior to approval of the application will be disregarded. All grant recipients will be required to publicise the support of Hereford City Council in any or all of the following ways: Publicity material, press, social media, website and/or any other suitable form such as a plaque or board. Applicants must NOT change the use of the grant award for anything except for the purpose for which it was approved. Should an organisation wish to amend what they wish to spend a grant award on they must apply in writing to Hereford City Council and wait for approval. All grant recipients will be required to complete a GRANT COMPLETION FORM within six months of spending their grant. Failure to submit a grant completion form will result in any future grant applications being void. Hereford City Council will consider every grant and award funding on merit. Should you be unsuccessful in securing grant funding at one particular time it will not be detrimental to any future grant application. Each Grant application should demonstrate how it will complement one or more of the Activity Blocks set out by Hereford City Council and found below. ACTIVITY BLOCK 1 • Improving the look and feel of the City – investing in local neighbourhoods as well as the City Centre. ACTIVITY BLOCK 2 • Improving the Cultural life of the city and the connection that people have with their Heritage. ACTIVITY BLOCK 3 • Improving the capacity of local communities to do things for themselves – supporting local groups and investing in community facilities ACTIVITY BLOCK 4 • Improving the sustainability of the City – including encouraging activities that will reduce the carbon footprint of the City Should you have any enquiries about the Hereford City Community Grant Funding Scheme or require any assistance with completing your application, please contact the Deputy Town Clerk, Tracy Morriss, on 01432 260456 or by email tracy@herefordcitycouncil.gov.uk Project InformationAddress of Organisation Street Address Address Line 2 City County / State / Region ZIP / Postal Code Correspondence Address (If different from above) Street Address Address Line 2 City County / State / Region ZIP / Postal Code Contact Details*Email* Website Facebook Twitter Organisation's Status and Charity/Company Number (if appropriate)Company No.Is your group affiliated to any other organisations?What geographical area does your organisation cover?How long has your organisation been in existence?Less than one yearBetween one and five yearsMore than five years What are your organisation's aims and objectives?What are your organisation's main activities? Does your organisation have policies relating to the following: (please upload) Equal Opportunities Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Young People Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Disability Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Environment Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Information about your application Will the funding be mainly used to:Continue an existing serviceDevelop an existing serviceStart a new service / projectPlease give details of the specific project/service outputs that the funding will be used for:Which Activity Block/s, as set out in the City Councils Grants Criteria, does this project fall under?ACTIVITY BLOCK 1 - Improving the look and feel of the City – investing in local neighbourhoods as well as the City CentreACTIVITY BLOCK 2 - Improving the Cultural life of the city and the connection that people have with their HeritageACTIVITY BLOCK 3 - Improving the capacity of local communities to do things for themselves – supporting local groups and investing in community facilitiesACTIVITY BLOCK 4 - Improving the sustainability of the City – including encouraging activities that will reduce the carbon footprint of the CityIs this project an objective laid out within the Hereford City Community Led Plan?YesNoUntitled Why do you think the project / service is needed?Where in Hereford will the project / service take place?How will this project benefit the residents of Hereford City What groups of people will benefit?Does your project / activity involve the supervision of children under 8?YesNoIf yes does an activity session last more than 2 hours?YesNoHow many residents of Hereford will benefit?How many residents of Hereford will benefit?Attach evidence here Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Please give the timescale and key milestones of your project? Please indicate how the project will proceed if your full grant request cannot be met:If your project is to be a ticketed event please indicate the likely charges to be made, including concessionary rates:How did you hear about the City Council’s Grant Funding Scheme? TOTAL PROJECT COST Capital Costs Acquisition of LandAcquisition of buildingsConstruction/adaptation costsFees, eg surveyor, planning (please attach breakdown)Breakdown of Fees Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Equipment and fittings (please attach breakdown)Breakdown of equipment & fitting Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Other (Please specify)Total of Capital CostsRevenue Costs Salaries/consultant’s feesRent/RatesHeat/light/PowerMaterials (Stationery etc)Professional fees ( auditors etc)TrainersTrainees expensesVolunteer expensesCharges made by Herefordshire CouncilOther (Please specify)Total of Capital CostsGrand Total (Revenue Costs + Capital Cost) PLEASE INDICATE HOW THE FUNDING REQUESTED FROM HEREFORD CITY COUNCIL WILL BE ALLOCATED Capital Costs Acquisition of LandAcquisition of buildingsConstruction/adaptation costsFees, eg planning (please attach breakdown)Fee's Breakdown Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Equipment & fittings (please attach breakdown)Equipment & Fittings Breakdown Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Other (Please specify)Total of Capital CostsRevenue Costs Rent/RatesHeat/Light/PowerMaterials (Stationery etc)Other (Please specify individually) (Please ensure you include quotes to evidence costs)Other Quote Breakdowns Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Total of Revenue CostsGrand Total (Capital Costs + Revenue Costs) PROJECT FUNDING STATEMENT Please detail your local fundraising activitiesEventDateAmount Total CostPlease indicate what other sources of funding you have for this project and what other organisations you have applied to and the outcome to date. Include details of any help-in-kind received from this or other organisationsOrganisationDateAmountHelp in kindApproved / refused / being considered Total CostTotal of fundraising & other sources of funding Projected Shortfall (Deduct funding already raised and/or approved from total project cost)Amount Requested (From the City Council)Total FundingShould there be a shortfall between the total funding raised, (fundraising, funding from other organisations and funding requested from Hereford City Council), please explain how this shortfall will be met. Information about management, monitoring and evaluation How long will the service / project be managed and run? (eg Steering Group, Project Manager, Committee)How and when will you monitor progress?Please indicate if any members of your management board or directors are employees or elected members of Hereford City CouncilPlease indicate how you will show public recognition for the City Councils support in this project.Please indicate the anticipated benefits of the project/service ( Please include any specific measures) How will the service / project continue in the future?Should your application be successful please indicate the name of the organisation the cheque should be made payable to.Has the group received a Community Grant from Hereford City Council before?YesNoIf yes, What was the last project/event you were awarded funding for?Date MM DD YYYY How much were you awarded?Have you completed and returned a grant completion form and associated documents for the project/event?YesNoIf no, please give the reason why. Due to the committee room being inaccessible for wheelchair users I notify you that the person who will be attending the grant meeting to present this application will not be able to access the committee room and alternative arrangements will need to be made. Notify UsPlease note any special mobility requirements below Declaration I confirm that the information supplied in this application form and any accompanying papers is correct in all respects. I understand that giving false information may lead to the withdrawal of any grant offered. I confirm that any grant offered will be used only for the purposes set out in this application and any supporting papers and I will provide reports of progress as and when requested by Hereford City Council. Should any grant offered by the Hereford City Council not be used within the time specified, or in compliance with the terms set out in any letter of offer of a grant, on behalf of the organisation making this application, I undertake to repay the outstanding amount to Hereford City Council upon demand. I understand Hereford City Council will hold my details in association with this grant application under their legal obligations as a parish council.* I agreeI agree to the Parish Council using my details as provided in this form to contact me in relation to this grant application and inform me in the future of other funding opportunities and/ or of other information that may benefit this group. I agreeSigned (E-signature is accepted)Date MM DD YYYY Address Address Line 1 Address Line 2 City County Postal Code Full Name (Block Capitals) Required Additional Files A4 sheet detailing management arrangement, user involvement, frequency of meetings, equal opportunities policy and any other relevant information Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Evidence of cost. (Please provide three individual quotes for the items you are asking for funding towards and a statement explaining the reason/s behind the group’s preferred choice ). Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A copy of your organisation’s most recent bank statement Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A copy of your organisation’s most recent balance sheet Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A copy of your organisation’s most recent accounts Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A letter confirming your organisation’s status Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. Evidence of local need / support Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A copy of your organisation’s current constitution Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A statement confirming your procedures for police checking of staff or volunteers who have substantial access to children (under 8’s) whilst undertaking activities on behalf of your organisation. (if Applicable) Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm. A copy of your Business Plan/Budget Forecast (If Applying for a grant award over £3,000) Drop files here or Accepted file types: jpg, gif, png, pdf, docx, doc, docm.
