Community Grants Scheme

Hereford City Council

Community Grant Funding Scheme

Hereford City Council (HCC) is committed to encouraging community development and aims to work closely with organisations and groups by financially and developmentally supporting projects that benefit local residents.

HCC recognises and values the importance of partnership, working with public and private sector organisations, as well as community groups and voluntary organisations.

Community Led Plans to plant trees
Herefordshire Grant Funding

HCC has a limited budget to make discretionary community grants up to £3,000* to local community organisations, charities, clubs, societies and groups in any one financial year.

All households within the boundaries of the City of Hereford pay a portion of their council tax (collected by Herefordshire Council) to their parish council – Hereford City Council. HCC therefore has a duty to ensure that grants awarded under this scheme aim to make a difference to the quality of life of people living in Hereford City.

Applications are considered at specific grants meetings held by the Community Development Committee and these dates can be found here.

*Occasionally the committee may consider awarding a larger grant up to a maximum of £10,000 where evidence can be provided to show that this service or project is needed.

Herefordshire Statue Unvailing
Grant Applications

You must be able to

Any organisation submitting an application must ensure they have a representative available to attend the meeting at which their grant application is being considered. Meetings are held in the Town Hall, Hereford, HR1 2PJ normally on a Monday. You will be notified the week before the meeting as to your allotted presentation time.

Due to the age, architecture and listing of the Town Hall the committee room is inaccessible for wheelchair users  Please ensure you notify the Council of any mobility needs when submitting your grant application, so alternative arrangements can be made.

All applications must be received three weeks prior to a meeting considering grant funding otherwise the application may need to be taken to the next grants meeting.

  1. Must be properly constituted and non-profit making.
  2. Must be properly managed, hold regular meetings and have audited accounts.
  3. Must comply with disability discrimination legislation, equal opportunities and race equality and must be open to all sections of the community (accepting that some projects or services may be focussed on certain sections of the community e.g. young people, people with disabilities).
  4. Must submit up to date accounts, balance sheet, a breakdown of charges and costs for the project or service and details of membership fees (if applicable) or in the case of a new organisation, evidence of a business plan.
  5. Must show evidence and results of their own fundraising efforts and/or other sources of funding have applied to and the outcome to date.
  6. Must show local community involvement and support.
  1. To individuals
  2. For projects / services covered by other statutory bodies
  3. For political or religious activities
  4. For travel / volunteer expenses
  5. For salaries / fees / payments of any kind to an individual
  6. For equipment for personal use of any one individual in an organisation, Charity or group
  7. In retrospect

Organisations, charities or groups will only be awarded up to a maximum of £3,000 in any one financial year. i.e. you may apply for a grant on more than one occasion in any financial year, but the total sum of all applications submitted from one organisation, charity or group should not exceed £3,000.

Any spend or event taking place prior to approval of the application will be disregarded.

All grant recipients must publicise the support of Hereford City Council in any or all of the following ways: publicity material, press, social media, website and/or any other suitable form such as a plaque or board.

Applicants must NOT use of the grant award for anything except for the purpose for which it was approved. Should an organisation wish to amend what they wish to spend the grant award on they must apply in writing to Hereford City Council and wait for approval.

All grant recipients will be required to complete a grant completion form within six months of spending their grant award. Failure to do do so will invalidate any future grant applications.

Hereford City Council will consider every grant and award funding on merit. Should you be unsuccessful in securing grant funding at one time it will not be detrimental to any future grant application.

Each grant application should demonstrate how it will either complement the Activity Blocks (see right) set out by Hereford City Council.

Hereford In Bloom
Hereford City Communities in Bloom

This ‘Hereford City Communities in Bloom’ grant application form is for grants of up to £200-00 towards community floral projects to enable groups to purchase basic start up equipment or plants for their floral projects scheme.
The scheme is open to community groups, schools, care/residential homes or other constituted not for profit groups who wish to plant a floral display on a community open space within the City.

  • You must have registered for one of the RHS ‘IN BLOOM’ schemes. i.e It’s Your Neighbourhood The schemes are free to join.
  • You must identify the area to be planted for floral impact within the City and/or their project idea.
  • You must identify the cost of the project.
  • You must provide a copy of your group’s public liability insurance or a quote for the same. RHS insurance can be purchased at a cost of £70 or £86 per annum to cover your project.
  • Groups can apply for up to £200 towards plants and/or planting equipment such as trowels, forks, hoes etc and/or public liability insurance up to £75.

Further details of the documentation, evidence and quotes that need to be submitted to validate an application can be found on page 17 of the grant application form.

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